Guidelines for Parents

Parents are requested to bear in mind that the Institute attaches great importance to building a sound character in students. They are expected to cooperate with the college authorities by making their children understand that a well ordered and disciplined way of life is as important at home as in the college. Parents should supervise their lessons, and take an active interest in college activities.

• Parents should note that occasional reports from teachers are made in the college Diary/ online message system and they are requested to sign them / respond to them.
• Parents are required to sign the P.T.M. register and any other similar document relating to their children when requested.
• Absence from college even for a day must be noted in the “Student’s Leave Application Form” given in the Collegel Diary. If absence lasts for more than three days the application for leave must be made to the respective Coordinator accompanied by relevant certification of the same.
• If a child has an infectious disease parents should keep the child at home till he recovers. A Medical Certificate and a Fitness Certificate must be submitted on his/her return.
• Students who are away from college for five consecutive days without permission, may have their names removed from the register, and will be re-admitted only if there is a vacancy and on payment of the admission fee. In all cases of leave of absence, prior permission from the Dean/Dean should be obtained, except in cases of unforeseen circumstances, for which an authenticated reason should be furnished by the parent or guardian. However, granting of leave is entirely up to the discretion of the Dean. If a student from B.Pharm I to II yr is absent, he/she has to meet the Dean on the day of his/her return.
• Long leave from college for marriages, vacation, family functions will be sanctioned only by the Dean. Leave from College must not be prefixed or suffixed to college holidays, that is: Summer & Winter holidays. If not appropriate action will be taken.
• Parents are welcome to visit the college and meet the teachers during college hours with the prior permission of the Dean or Coordinators and on Parent Interaction Days. Complaints relating to academics, if any, may be made either to the Coordinator or teachers.
• Should parents wish to meet a teacher, they must seek prior written appointment on the proforma given in the college diary. On the day specified by the teacher for the appointment, the parents should bring the college diary with them. On the day of the meeting it is imperative to present the proforma at the college gate.
• The observance of rules of discipline of the college and good behaviour is an essential condition to a student’s continuance in the college. In case a student violates the college rules or indulges in any form of indiscipline, strict action like expulsion/ suspension/ rustication shall be taken against the student.
• Students are strictly forbidden to bring or burst crackers in the college or to introduce objectionable literature and other such material into the College. Strict disciplinary action will be taken against the student found doing so.
• Mobile Phones, cameras and all other electronic items are totally banned in college. If confiscated they will not be returned. No appeal for their return will be entertained.
• Fine of any kind or collection or sale for any purpose whatsoever requires the prior sanction of the Dean.
• Gifts to members of the staff or other demonstrations in their honour also require the Dean’s prior sanction.
• Celebration of birthday parties in college and ‘continuation’ parties are not permitted.

PLEASE NOTE:

• Change in the address or telephone number of parents or guardians must be intimated to the college in writing and without delay. When communicating with the Dean, parents are requested to mention in their letter the Class, Section and Student No. of their child / children.
• Certain festivals e.g. Id are subject to sighting of the moon. As such, parents are requested to check the Doordarshan News for announcements. Sometimes an unexpected holiday may be declared. Please check the college website.
• Whenever excursions and picnics are organized by the college, maximum participation by students is expected. All outings are under the supervision of college staff.
• The college is not responsible for goods lost. Therefore, it is not advisable to bring valuable articles like expensive watches, fountain pens, gold or silver ornaments, friendship bands, any other fads or too much money. Students are also advised not to leave any of the above in the class room or P.T. room.
• Students are not permitted to wear any jewellery to college (e.g. chains, rings, bangles, bracelets etc.) Girls may wear one pair of small earrings or studs.

Our absence procedures are published in full in the Student Diary that we give to your son or daughter. We encourage them and  you to become familiar with these procedures. Attendance and absence procedures

We expect 100% attendance and punctuality unless there is an unavoidable reason for absence. In this case, we expect students to follow the procedures and inform the appropriate people in good time.

You can phone us about absence on 01458 844599, or you can text or email us.

You will find us flexible and supportive in the case of serious illness or emergencies, but we do not condone unnecessary absence from any aspect of a student’s programme. Holidays should not be booked during term time.

The role of the Mentor

Your son or daughter will have a Personal Mentor. This person should be your first point of contact if you have concerns. They will be the person most likely to contact you if there are any issues at college, for example, absence from lessons.

Your son or daughter will have a minimum of one individual meeting with his or her Personal Mentor every half term, when progress is discussed and targets set. If there are issues in the meantime then your son or daughter will be able to contact their Personal Mentor very quickly.

Individual learning plan

Your son or daughter is unique and they will have different strengths and talents from everyone else. They will also have skills that need improving – this can be anything from organising a course file to meeting assignment deadlines. Our Personal Mentors work with each of their students to identify what they need to do to achieve their potential while they are at college.  They work with them to set targets and write action plans to overcome any weaknesses they may have – or just to help them to become better at something.

Students often find the idea of setting targets and drafting action plans a little challenging, especially if it is not part of their main course or not related to subjects they have come to study. However, experience has shown us that students who do this well are able to raise the level of their performance and achieve well. It also helps them to mature and take responsibility for themselves and their work.

Progress reports

Our Personal Mentors also monitor their students’ progress and meet regularly with their students to discuss this. Other teachers provide progress information, both to the student and the Personal Mentor, so that they have a good overview of how well the student is doing. Generally, information from these progress reports is available for parents at Parents’ Evenings and in end of year reports. If you have any concerns, however, please call your son or daughter’s Personal Mentor.

Student Code of Conduct

It is our aim to make the College campus a pleasant, healthy and safe environment for students to live and work in. It is with this in mind that we have established a student code of conduct which outlines the behaviour we expect from students. Respect towards each other and shared responsibility for the environment are key components of the code of conduct expected from students. Students who do not comply with this code of conduct may be disciplined under the student disciplinary procedures which are fair, just and supportive.

Honest work practices

On starting at the College, all students are asked to sign a statement to say they understand that any work they present for assessment must be their own work. They will be shown how to reference extracts from other people’s work, but any attempt to cheat or to pass off other’s work (including information collected on the Internet) as their own will be dealt with appropriately. This will result in formal disciplinary action by the College, but may also include a refusal to assess the work (including externally assessed work) in line with the Awarding Body requirements.

All students are also asked to sign an IT Users agreement which stipulates very clearly what they can and can’t do when using the College computer network system.

Disciplinary procedures

Hopefully, your son or daughter will never be involved in these, but the College has clear procedures to deal with any issues involving students’ poor behaviour or academic effort. There are two separate policies, Academic (usually used for poor attendance, lack of work, etc) and Misconduct (for inappropriate behaviour, language, attitude). Each policy has three formal stages and these would normally follow more informal warnings given by the Personal Mentor.

The word ‘disciplinary’ may suggest a punishment, but the process is a supportive and positive one, where a student can learn from previous mistakes and avoid further disruption to their studies. We have a duty of care to all our students and always hope to be able to steer a disruptive or non-achieving student back on track.

A copy of our Disciplinary Procedures is available on request from the Student Support Centre. If your son or daughter should be involved in disciplinary procedures, you will automatically be sent a copy of the appropriate document. Parents are encouraged to attend all relevant disciplinary meetings and we welcome your input into the process.

Complaints procedure 

We are committed to providing your son or daughter with the best possible service, as detailed in the College Charter. However, if you believe that we have failed to live up to the high standards we set ourselves, please ask your son or daughter to let us know by firstly raising the issue directly with the person or office concerned, or if unable to do so then by raising the matter with their Personal Mentor. If neither of these options is possible, please ask them to talk to the Student Support Manager, Mrs. S. Dhivya, who is based in the Student Support Centre.

If, after your son or daughter’s efforts to resolve the situation, you are unsatisfied, please set out your complaint in writing to the Head of Teaching Team, or the Head of Quality, or the  Dean.

The Student Code of Conduct is printed in the Student Diary each year and copies can be requested from the Student Support Centre.

Download the Code of Conduct

General Code of Conduct

• Classes start from 8.30 a.m. and may continue up to 4.30 p.m. on all the six days of a week (Monday to Saturday). Students are advised to come to the Institute by 8:25 am to attend classes. As per university rules 75% attendance is mandatory to appear in semester end examination.
• Students must adhere to the Dress Code of the Institute.
• Use of mobile phones in the classrooms, Library, labs, workshop area etc.is strictly prohibited.
• Every student must carry his / her Identity Card while entering the campus and identify himself with help of the Identity Card whenever asked for.
• No guests / visitors shall be allowed with the students in the class/lab/ library.
• Students must help keep the institute neat and clean and also preserve and maintain the greeneries. Eatables / beverages are not allowed inside the study areas including labs, library, workshops. Students should have their tiffin inside the canteen or class room. Smoking is prohibited in the premises of the institute.
• Students must conserve electricity and water. They must switch off lights & fans when they leave the class room, laboratories.

• Rules to be followed in laboratory / workshop / drawing hall
• All the labs follow certain safety and academic norms for their smooth functioning. Students are advised to keep themselves updated on those norms and follow them accordingly.
• Any removable data storage device or hardware attachments for software operations cannot be taken in or out without written approval of the department in charge. A violation of this will be considered as an intention for piracy / theft.
• While studying at the Institute, students will have to operate machines and tools carefully and observe all safety regulations and see that no damage is caused to self, others or to the Institute’s property, machinery and equipment. In case it is found that they have caused any damage to the Institute’s property they shall be required to reimburse or make good the damage caused. Any decision regarding the extent of their liability on such account shall be at the discretion of the Institute, which shall be final.
• The nature of learning in any program may require the students to purchase tools, stationary items from time to time. Specific instructions in this regard will be given by the concerned department / faculty at the beginning of various courses.
• In case of medical emergency in the laboratory, the student must inform the faculty member / technical assistant without any hesitation.

Rules to be followed in Library

Service Hours

Monday to Saturday: 8:30 am to 4:30 pm

On working days the services of the following sections of the Central Library will remain open, as below:

Reading Room 8:30 am to 5:00 pm

Lending Section 8:30 am to 4.00 pm

Internet section 10 am to 3 pm

Membership Section 10 am to 3 pm

Under urgent, abnormal or unforeseen circumstances, the Library or any of its sections may be opened later or closed earlier than the scheduled hours at the discretion of Librarian or Dean or Executive Director, after proper intimation to all concerned.

Following activities shall be deemed as act of indiscipline

1. Disruption of, or improper interference with the academic, administrative, sporting, social or other activities of the institute, whether on institute premises or elsewhere
2. Using abusive language and creating nuisance in the premises of this institute, disturbing the peace and independent rights of fellow students and faculty members;
3. Violent, indecent, disorderly, threatening or offensive behavior or language and action likely to cause injury or impair safety on this premises;whilst on SVCP or engaged in any activity in SVCP or for SVCP;
4. Fraud, deceit, deception, dishonesty or theft in relation to this institute or its staff, or in connection with holding any office in SVCP, or in relation to being a student of this institute;
5. Action likely to cause sexual or racial harassment of any student, member of staff or other employee of this institute or any authorized visitor of this institute;
6. Damage to, or defacement of, SVCP property caused intentionally or recklessly, or misappropriation of such property which includes , damaging library books, resources and furniture like cupboards / lockers / file cabinets / walls /doors/ windows/ white board / tables / equipment / chairs etc. by way of writing names/painting/scribbling etc.;
7. Misuse or unauthorized use of the institute premises or items of property, including computer misuse;
8. Being instrumental directly or indirectly for mass absenteeism or boycott of classes resulting in vitiating the atmosphere of the Institute;Threatening, physically preventing or using any other means from preventing the students from attending classes;
9. Consuming drugs, alcohol or any other activity in Campus/ Hostel which is construed as a societal offence at large;

Penalties for minor disciplinary violation

Where the violation is considered minor by the Competent Authority, the following penalties may be imposed at the discretion of the Competent Authority for minor disciplinary violations:

• A warning to be issued to the student for first offence may not be placed in the students’ record. However, in case of a repeat offence the censure may be placed on the student’s record and may invite action;
• A fine may be imposed for each violation / offence;
• Withholding scholarship or other benefits/ grade cards / offer letters

Penalties for major disciplinary violation

When violation is considered major by the Competent Authority, the following penalties may be imposed for the major disciplinary violations:

• Suspension / debarment from the institute/ hostel where the student will be declared ‘persona-non-grata’ and will be debarred from entering the premises, facilities and from attending the classes or;
• Permanent expulsion from the institute or;
• The defaulter may be debarred form taking an examination or examinations for one year or more than one year.
• Any other course of action which may be reasonable in the circumstances.

Penalties for ragging

As per Supreme Court Judgment ragging is – any disorderly conduct whether by words spoken or written or by an act with the effect of teasing, treating or handling with rudeness any other student, Indulging in rowdy or undisciplined activities which causes or is likely to cause annoyance, hardship or psychological harm or to raise fear or apprehension thereof in a fresher or a junior student or asking the students to do any act or perform something which such student will not do in the ordinary course and which has the effect of causing or generating a sense of shame or embarrassment so as to adversely affect the physique or psyche of a fresher or a junior student.

The punishment may also take the shape of:

1. withholding scholarships or other benefits
2. debarring from representation in events
3. withhold results
4. suspend or expel from hostel or institute